Budgetary

:: Features

File Maintenance
Budgeting
Purchase Orders
Transaction Entry
Claims Docket
Check Writing
Demand Reports
Rev/Exp Reports
Check Reconciliation
Year-End Close
Vendor 1099s

File Maintenance provides for adding or changing existing accounts. Detail maintenance consist of assets, liabilities, fund balance, revenue and expenditures. Summary maintenance consist of revenue and expenditure accounts. Vendor maintenance consist of vendor payables information, plus 1099 info used to prepare year-end 1099s.

Transaction entry provides several options::

Purchase Orders Entry validates vendor and budgetary account information, plus checks the budget for available funds.

Invoicing checks the purchase order database for an existing purchase order, validates vendor and budgetary information, plus checks the budget for available funds. Once an invoice entry is complete the vendor, purchase order and budget are updated real-time.

Cash Receipts Entry validates budgetary accounts and updates the appropriate revenue and the bank accounts.

Office Check Entry validates vendor and budgetary accounts and updates the expenditures and bank accounts.

Journal Entry validates budgetary accounts and updates the appropriate accounts.

Each function provides support for complete audit trail.

Monthly processing provides claims docket processing, accounts payable check writing, and month-end reports, such as revenue/expenditure report, bank balance report, balance sheet and encumbrance reports.

Year-End processing provides provides current year close, roll-over to prior year and auto roll-over of the new budget.

Prior Year provides for auditor year-end entries and final reporting.